# Review and approval workflow

> Edit, approve, schedule, reject, or request changes before anything is published.

Canonical: https://www.vuti.io/docs/review
Last verified: 2026-08-11
Open in Vuti: https://www.app.vuti.io/review

**Vuti is approval-first**

  New AI-created content remains a draft or needs-review item until a person approves it. Saving an edit is separate from approving and scheduling the final post.

## Work through the queue

The review feed keeps the next decision in focus. Open an item, read the post as its intended
audience, check the selected account and creative, then make one of four decisions:

- **Approve & schedule:** the post is ready and has a valid publishing time.
- **Save changes:** keep editing without approving the current version.
- **Request changes:** preserve the direction while sending the work back for another pass.
- **Reject:** remove work that should not continue in the campaign.

## What to check before approval

1. **Truth:** claims, dates, pricing, links, and quoted material are current and supportable.
2. **Brand fit:** the opening, voice, and call to action suit the intended audience.
3. **Platform fit:** format, length, media, and account are right for the destination.
4. **Creative:** the selected image, video, document, captions, and alt text are final.
5. **Timing:** the timezone and scheduled moment make sense for the campaign.
6. **Permissions:** the team can use the media, likenesses, music, and source material.

## Use Distribution Readiness

Distribution Readiness evaluates platform-specific risks such as a weak opening, buried business
context, repetitive promotion, poor media fit, or a platform mismatch. Each finding should explain
the risk and suggest a concrete next action.

Readiness is not a reach prediction and does not guarantee platform-policy acceptance. Treat a
warning as a focused review prompt, then make the decision using the real campaign context.

## Review creative options

Generate or attach image and video options from the slot, then select the exact asset that should
publish. If the creative needs deeper work, continue in [Creative Studio](https://www.vuti.io/docs/creative-studio)
or [Assets](https://www.vuti.io/docs/assets) and return to the slot after the final version is saved.

## Share a public preview

Open **Share & collaborate** to create a preview link for an external reviewer. The page follows
the current draft, supports comments on the whole post or highlighted text, and lets workspace
members resolve or reopen feedback.

**Disable preview links after external review**

  Anyone with an active link can view the preview. Do not use public preview links for confidential campaign material, unreleased financial information, or sensitive customer data.

## Understand the statuses

- **Draft / needs review:** a human decision is still required.
- **Needs changes:** feedback exists and the post should return for another pass.
- **Approved:** the current copy and creative passed review.
- **Scheduled:** an approved post has a future delivery time and connected account.
- **Published:** Vuti recorded successful delivery.
- **Failed / needs attention:** resolve the account, permission, format, or platform issue.

## Continue learning

- [Plan the calendar](https://www.vuti.io/docs/planning): Create the campaign structure and draft timing before review.
- [Understand delivery](https://www.vuti.io/docs/publishing): Schedule, publish now, inspect failures, and use delivery history.
- [Improve campaign creative](https://www.vuti.io/docs/creative-studio): Compare candidates and keep the selected media connected to its source.
- [Set team responsibilities](https://www.vuti.io/docs/workspace): Invite members, understand roles, and keep final approval ownership clear.